At the core of Qualigraf is your workflow—empowering you to manage the entire process, from the initial draft to final archiving. Our workflow module is the backbone of the platform, designed to support every type of decision-making process with ease. Whether you’re drafting agendas, managing motions, or archiving decisions, Qualigraf ensures a smooth, efficient process every step of the way.
All your municipal documents—whether council proposals, staff reports, correspondence, motions, delegations, or closed session items — everything is organized and accessible in a single location. Qualigraf keeps everything you need at your fingertips, ensuring that no information is lost and everything is easy to find, when you need it.
Collaborate effortlessly and securely with colleagues. Qualigraf ensures that everyone can work together in a secure environment, sharing documents and updates in real-time, all while maintaining control over access and permissions.
Start the agenda item wherever it makes the most sense for your municipality—whether with a report writer, the council, or the executive team. Qualigraf allows you to start the process from any point, providing maximum flexibility and supporting your unique decision-making workflows.
Set tailored approval paths for each document type, designed to align with your organization’s culture and processes. Whether you need strict controls or a more flexible approach, Qualigraf allows you to customize approval workflows to fit the specific needs of your municipality, ensuring efficiency and compliance at every step.
Draft documents with the built-in editor and easily reuse content as you move through the decision-making process. Whether you’re creating agendas, motions, or reports, Qualigraf ensures consistency and saves time by allowing you to repurpose information, streamlining your workflow from start to finish.
Files are automatically updated as new decisions and additions are made by each governing body. Qualigraf ensures that all relevant information is instantly incorporated, keeping your files up-to-date and comprehensive without the need for manual updates.
Coming soon: a clear timeline for each file, giving insight into past, present, and future actions.
Work files form the foundation of your decision-making process, moving through predefined steps to collect feedback, supporting information, approvals, and preliminary drafts.
These work files can be linked to automatically built Project/Policy files, which are then grouped thematically under larger strategic-goal files. This creates a logical, transparent structure—organized by topic—that simplifies the tracking and management of your municipality’s decisions and policies.
Work files follow a structured process to collect input, feedback, approvals, and early drafts.
These files seamlessly link to Project/Policy Files, which update dynamically as new information is added. Project/Policy Files are then grouped into broader strategic files, providing a clear and organized overview of your organization’s decision-making process.
With Workflow, you can digitize the creation, management, and routing of files across your organization. A file grows until it’s ready for inclusion on a meeting agenda. The system of roles, permissions, and approval paths adapts to your procedures and preferences.
Optionally, you can also securely share parts of a file with outside stakeholders—residents, advisors, or partners—and invite them to contribute or comment. This makes both internal and external collaboration easier, while keeping information secure. It supports citizen participation and co-creation in a practical, accessible way.
Blair MacDonald
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Managing Director
Blair MacDonald
Managing Director
Take the first step and book an introductory meeting. Please feel free to give me a call or send an email.
